ERP Payables: Adding Additional Invoices for freight, tax and customs charges while Approving a Payable Invoice

When approving an invoice in your Payables (ERP) system, you can add additional invoices for freight, tax and customs charges.

Introduction

Add Additional Invoice


Introduction

When you are approving an invoice, you may have additional charges for freight, tax or customs that you would like to record. Adding these as an additional invoice allows you to then approve and pay them.

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Add Additional Invoice

  • Go to Payables > Approve Payable Invoice.
On the Purchase order tab:
  • Select the Purchase order you are approving.
  • Check the Invoice you want to select.
  • Click the Additional Invoices tab.

In the Additional Invoices screen: enter details for:

  • Invoice date.
  • Due date.
  • Invoice number.
  • Supplier:  This is not the supplier of the goods, it is for the Supplier of these additional charges, e.g. Customs Department, for customs charges. This Supplier must already be set up as a Payable account.)
  • Amounts: Enter details as required for Inward freight excl, Inward freight tax or Customs tax amount.

NOTES:

  • Entries to code to specific General Ledger codes are not required, as this is done automatically.
  • The Inward Freight amount is posted to the Freight General Ledger code.
  • The Inward tax amount is posted to the GST On Purchases General Ledger code.
  • The Customs Tax amount is posted to the Customs General Ledger code.
  • Click Add additional invoice.



The new invoice will display below.

  • Enter any further invoices that relate to this Purchase order as required.


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Last updated: 25 May 2022.