Introduction
In this tutorial, we'll walk you through the process to approve a progress claim in the Payment Claims module of Lentune.
Refer to Checking of Sub Contractor Progress Claims to read about the checking process.
Here's how to get started:
Approval Process
Once the subcontractor claims invoices have been checked, they are ready for approval.
In this video, Matt runs you through the approval process:
Section 1: The Approval Screen
Accessing Payment Claims
- Start at Payment Claims > Approve.
Filtering Claims
- You can filter claims by contract and project.
Reviewing Claims
- On the left-hand side, you'll find a list of claims that have been checked by your accounts team and are ready for your approval.
- Click on a claim to access its details.
Claim Details
- On the right-hand side, you'll see a PDF of the claim.
- Below that, you'll find a breakdown of the funds the contractor is claiming.
Line Items
- In the middle, there's a list of line items extracted from the initial contract.
- Review and confirm the approval for each line item.
Confirming Approval
- To approve a claim, ensure the details are accurate.
- If you need to dispute a line item, click Edit Reason for Variance and provide a reason.
- Any disputes will be added to the payment schedule.
Helpful Tip: You can click into More to preview the payment schedule and view the overall claim if needed.
Section 2: Finalizing Approval
Approving the Claim
- Click Approve to finalize your decision.
- A pop-up box will appear.
Payment Schedule
On the left, you can choose to email or print the payment schedule.
- Select Email to send it via email.
- Choose Print to generate a hard copy.
Invoice Options
On the right, you can decide what to do with the invoice:
- Wait for subcontractors to send invoice: This is for cases where you're waiting for the subcontractor to send an invoice based on the approved payment schedule.
- Convert the claim to an invoice: This option converts the current document into an invoice for further processing.
- Generate a buyer created tax invoice: This creates a separate document in line with IRD and ATO standards.
Helpful Tip: If Convert the claim to an invoice or Generate a buyer credit tax invoice is chosen, the document will be sent to the Invoice Automation Check screen or Process screen for your accounts team.
Conclusion
You've successfully approved a progress claim in Lentune. Congratulations!
Need more help? We’re here! We hope our article was helpful! If you need more info or want to connect, drop us an email at support@lentune.com.
Thank you. We love to hear from you!
Last updated: 18 March 2024