Skip to content
Contact Us
  • There are no suggestions because the search field is empty.

Approve Timesheets in the Lentune App

Review, edit, and approve Time Sheets from your mobile phone - anywhere, anytime.

Overview
Get Started
Filter and Group Time Sheets
Approve a Time Sheet
Approve Multiple Time Sheets at Once
Edit a Time Sheet Before Approving
Reject a Time Sheet
FAQs

Overview

The Lentune mobile app brings Time Sheet approval to your phone so that you can clear pending approvals from site, the office, or anywhere in between. Approvers can review submitted entries, filter and group them by Project or week, and approve them individually or in bulk.

If a Time Sheet has a small issue, you can edit it directly rather than sending it back to the worker. If it needs to be redone, you can reject it with a reason. The mobile app supports both 1st and 2nd Approver roles, and approved entries flow through to payroll exactly the same way as on desktop.

 This feature is included with the Timesheet module. If you're already using Timesheets, Mobile Timesheet Approvals are available at no additional cost.

Want to try it out? Get in touch, and we'll be happy to set it up for you 

Get Started

To open the approval list on your phone:

  • Open the Lentune mobile app.
  • Tap Approve Timesheets.
  • If prompted, select your approval role: 1st Approver or 2nd Approver.

The app displays a list of all Time Sheets pending your approval. Each entry shows the submitter’s name, the Project, the pay period, and the total hours submitted.

Filter and Group Time Sheets

You can narrow the approval list so you only see the Time Sheets you need to action.

  • Tap the Filter icon at the top right of the screen.
  • Choose any combination of:
    • Sort by - Oldest first or Newest first.
    • Grouping mode - Week or Project.
    • Date range.
    • Cost Code.
    • Hide approved Timesheets.
  • Tap Done to apply.

The app remembers your last-used filters, so your view is ready next time you open the screen.

Approve a Time Sheet

You can approve a single Time Sheet in two ways.

To quick-approve from the list:

  • In the approval list, swipe right on the Time Sheet you want to approve.

To approve from the detail view:

  • Tap the Time Sheet to open its details.
  • Review the hours, Cost Codes, and submitter details.
  • Tap Approve.

The status changes to First Approved (or Second Approved if you are the 2nd Approver), and the list moves to the next pending entry.

Approve Multiple Time Sheets at Once

If a group of Time Sheets looks clean and does not need individual review, you can approve them in bulk.

  • In the approval list, select each Time Sheet you want to include.
  • Tap Approve.
  • Confirm the approval when prompted.

All selected Time Sheets move to the next status in one action. You can also bulk-reject or bulk-edit using the same selection mode. It is worth using the filter options first to narrow the list - for example, to a single Project or pay period - before bulk-approving.

Edit a Time Sheet Before Approving

For small issues like an incorrect Cost Code or break duration, you can fix a Time Sheet directly rather than rejecting it.

  • Open the Time Sheet from the approval list.
  • Tap the Edit icon at the top right of the screen.
  • Update any of the editable fields: Date, Hours, Break time, Entry type, Project, Cost Code, Variation, or Description.
  • Tap Save to apply your changes.

Your edited version replaces the original, so the worker does not need to resubmit. You can then approve the Time Sheet as normal.

Reject a Time Sheet

If a Time Sheet needs to go back to the submitter for a redo, you can reject it from either the list or the detail view.

To quickly reject from the list:

  • Swipe left on the Time Sheet.
  • Enter a reason why you are rejecting the entry.
  • Tap Done.

To reject from the detail view:

  • Open the Time Sheet from the approval list.
  • Tap Reject.
  • Enter a reason — this helps the submitter understand what needs to change.
  • Tap Confirm.

The Time Sheet is returned to the submitter for amendment and resubmission.

FAQs

Q: Can I approve Leave Requests or Allowances from the mobile app?
A: Not yet. Leave Requests and Allowances still need to be approved on the desktop.

Q: Can I change a Time Sheet after it has been approved?
A: Once a Time Sheet is approved, it is locked. An Administrator needs to reopen it before further changes can be made.

Q: Why can’t I see some of my team’s Time Sheets in the approval list?
A: You can only see Time Sheets for Projects you have approval rights to, and only entries that have been submitted (not drafts). If a worker has not yet submitted their entry, it will not appear here.

Q: What’s the difference between 1st Approver and 2nd Approver?
A: This is set at the User Group level. If your organisation uses dual approval, a Time Sheet must be approved by a 1st Approver and then a 2nd Approver before it can be batched for payroll. If your organisation uses single approval, only one approval is required.

Q: Do approved Time Sheets flow through to payroll the same way as desktop approvals?
A: Yes. Once approved on mobile, the Time Sheet batches through to payroll and accounting integrations exactly as it does from desktop approvals.

Q: I need to fix something small — should I edit or reject?
A: For small issues like a wrong Cost Code, break duration, or hours, use Edit to fix the entry yourself and approve it. Reject is best kept for issues that need the submitter to redo something.

Still need a hand? We’re happy to help — send us an email at support@lentune.com.

Last updated: 15 June 2026