Audit Logs: Invoice Automation System

Finding Audit logs for actions in your Lentune Invoice Automation system.

Introduction

Invoice Automation: Invoice Audit Log

Purchase Order Audit Log

Audit Logs in Invoices and Purchase Orders

Manager Audit Logs

Payable Account Audit Logs

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Introduction

Several areas in the Lentune program track actions that have been performed. These are useful for troubleshooting, to ascertain what might have happened, who has taken what action and when. This allows you to audit transactions and, if necessary, adjust access or provide training to Users.

Audit logs show the Date, User and Event for the action.

Audit logs are recorded for several items in Lentune, and can commonly be found on the Actions tab or More button for an item, then click Audit log or Show audit log. We'll show you where to find some of the Audit Logs you might want to check.

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Invoice Automation Invoice Audit Log

To find the Audit Log for an Invoice:

• Start at Invoice Automation > Check or Approve and select the invoice you wish to view.
• Click More, then click Audit logs.

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Purchase Order Audit Log

To find the Audit Log for a Purchase Order:

• Start at Invoice Automation > Purchase Orders and select the Purchase Order you want to investigate.
• Click the Actions tab, then click Show audit logs.

 

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Audit Logs in Invoices and Purchase Orders

You can see an Audit Log of Invoice Automation events, and search these by Date range, User or Data type.

• Start at Administration and scroll to the foot of the left column.
• Select Audit Log.

This takes you to the Search screen, where you can search by Data change action, User, Data type, Start date and End date.

• Click Advanced search for more search options and select the options you require.
• Click Search.

The results will be displayed in the lower section of the screen.

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Manager Audit Logs

In Administration Settings, you can also view manager audits.

• Start at Administration > Settings.

• On the Details tab in the right column, scroll down to the Audit section.

There are three options:

1. Audit database manager.
2. Audit document manager.
3. Audit passwords.

Select the option you want to check to see the auditing data for Database manager changes, Document manager changes or Password changes.

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Payable Account Audit Logs

To view Audit logs for changes made to any DS Payable (Payable Account):

• Start at Administration > Payables and select the Payable Account you wish to view.
• Click Audit Log.

 

The Audit log will be displayed.

• Click Cancel to exit the screen.

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Last updated: 29 April 2024