Efficient Claim Invoice Processing: A Step-by-Step Guide

Introduction

Claim invoices are a critical component of your financial workflow. In this guide, we will walk you through the process of processing a claim invoice in Lentune. Let's get started.

A claim invoice is an invoice that is generated from an approved progress claim. It can take the form of one of the following:

• A buyer credit tax invoice that Lentune has created for you.
• A standard invoice that the subcontractor has sent you after they have received the confirmed payment schedule.
• The same document as the actual claim you approved, providing that the document states that it can be used as a tax invoice.

Allocating and Processing Claim Invoices

1. When a claim invoice comes in to Lentune, you can allocate it to the supplier/contractor.
2. Populate the progress claim number in the Purchase Order field. This will then populate the progress claim as a tab.
3. Click the Claim Invoice tick box.
4. Now click Check.

After you have checked the claim invoice, it will proceed directly to your process screen in the accounting software.  As the claim has already been approved, the invoice doesn’t need to be.

Subcontractor Retention Release

Attaching to Retention

Before you can release a retention for your subcontractor, they must first send you a separate invoice for the exact retention amount that you are releasing. When you receive their invoice, you can:

• When a claim invoice comes in to Lentune, you can allocate it to the supplier.
• Tick Retention Invoice option.
• Allocate it to the specific contract that it corresponds to. This process ensures that the correct retention amount is assigned, and that retention contracts are populated.
• Check in the invoice for approval.

Conclusion

You've successfully learned how to process claim invoices efficiently in Lentune. This process streamlines your financial workflow and ensures that claim invoices are seamlessly integrated into your accounting software. 

Last updated: 2 October 2023