Release Notes 3.102

Release 3.102 makes it easier to send a complete claim, with supporting documents for onsite and offsite materials now able to come through with your head contract payment claims. You can also fine-tune supplier AI extraction prompts on a clearer screen, create subcontracts with AI faster, control who sees cost code budgets, choose which columns appear on Timesheet Approval, and export more of your lists to Excel. In Other News covers improvements to invoice processing, subcontract claims, deposits and more.

Supporting Documents on Head Contract Payment Claims

Supporting documents attached to onsite and offsite material lines can now come through when you send or download a head contract payment claim, so your client receives the substantiating paperwork alongside the claim.

• Photos, supplier invoices, delivery dockets and other documents uploaded against an onsite or offsite material line can now be included with the claim.
• Attaching them is optional: choose which supporting documents to include when you email the claim to your client or download it.
• No more hunting down material evidence and attaching it separately.

Supplier AI Extraction Prompt

You can now tell Lentune how to read invoices from a specific supplier. Once saved, Lentune will remember your instructions and use them for future invoices from that supplier, helping reduce manual data entry.

• Open an invoice in the Check Screen, and select Manage > Edit supplier AI prompt. Or open the supplier details and select AI extraction prompt.
• Choose an example invoice and enter instructions for how Lentune should read it. Preview the results, and compare across different invoices.‌
• Once saved, Lentune will apply those instructions to future invoices automatically.

Create Subcontract with AI

Use AI to create a subcontract for you.

• Go to the Subcontracts screen and click Create Subcontract with AI.
• Write the details in the chatbox or simply upload a quote. If anything is unclear, Lentune will ask a few questions before creating the subcontract.

New Security Role: SHOWCCBUDGET

Control who can see cost code budgets, so you can limit access to sensitive budget information.

• The new SHOWCCBUDGET role is available under Administration > Security Roles.
• Users without this role won't see the Initial Budget column when creating POs, submitting time sheets, or approving invoices.
• Existing users and roles have this by default, so nothing changes unless you remove the security role.

Timesheet Approval: More Column Options

Admins now have more control over which columns appear on the Timesheet Approval grid, so approvers only see what's relevant to your workflow.

• Type, Date, Worked time, Start time, End time, Break duration, AI Coded, Claims and Status can now be shown or hidden.
• A new First Approver column on the second approval screen shows who completed the first approval on each timesheet.
• Project code, cost type and project description now display correctly when you choose to show them.

Export Subcontracts and Head Contract Transactions

Admins now have more control over which columns appear on the Timesheet Approval and Timesheet Search screens.

• Show or hide additional columns under Administration > Settings > Grid Column Options.
• Changes apply to all users in your company.

In Other NewsPayable Invoices

• Simpro customers can once again check and approve invoices for projects whose Simpro job has been archived or fully invoiced.
• The Process screen now has a Claims Invoice filter (All / Yes / No), matching the Payable Invoice search screen.

Purchase Orders

• Duplicating a purchase order no longer carries over the packing slips, invoices and communications from the original.

Subcontracts

• Retention-only subcontract claim invoices now show the subcontract retention general ledger account on the invoice header. Claims with progress lines keep the cost code account as before.

Head Contracts

• Cost Plus contract lines on a Fixed Price head contract now correctly associate invoices and spent costs with their claim line.

Projects

• A new toggle on the Cost Code tab lets you choose whether cost codes are grouped by head contract line. The setting is saved per user.

Deposits

• Every change to a deposit account's bank account is now recorded in the Audit log, showing who made the change and when.

Thanks for continuing to share feedback — it plays a big role in shaping the improvements we prioritise in every release. Happy automating!

Lentune Support Team

support@lentune.com

NZ: +64 3 351 9110 | AU: 1300 312 720