Reconcile Supplier Statements

Overview
Convert Document to Statement
Search For Statements
Auto-reconcile Multiple Statements
Manage Statements
Watch the Video 

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Overview

When a supplier sends you a statement, Lentune helps you quickly confirm that all related invoices have been received and processed. By reading the statement and matching it with existing invoices, Lentune makes reconciliation fast and accurate — keeping your accounts tidy and up to date.

This guide shows you how to mark a document as a statement, match invoices, and complete the reconciliation.

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Convert Document to Statement

Suppliers usually send their statements to your accounts inbox, so they’ll appear in your Invoice Automation > Check screen along with other documents. If the statement isn't in this list, then you can manually upload it here.

To move a statement from the Check screen to the Statements screen, start by going to Invoice Automation > Check. Select the document that is a statement from the list, and make sure the Supplier field is filled in.

Then, click Manage > Convert to statement. This will move the document to the Invoice Automation > Statements screen.

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Search For Statements

Once you have moved the documents to the Statements screen, you can use the available filters—such as Date, Payable Account, or Status—to search for the statement you want to reconcile. The simplest way to search is by selecting Status > All, and it will show all statements in the system.

Statement status:

• Reconciled - all the invoices on the statement match the invoices in Lentune, and all the invoices have been processed.
• Reconciled But Not Fully Processed - all the invoices on the statement match the invoices in Lentune, but some of the invoices have not been fully approved yet.
• Unbalanced / No Status - the statement total does not match the invoices in Lentune.

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Auto-reconcile Multiple Statements

Once you've filtered for the relevant statements in the Statements screen, tick the checkboxes next to the ones you want to reconcile. Then, click Auto-reconcile selected statements.

Lentune will begin running a task to process the reconciliation. This may take a few minutes, depending on how many statements you've selected.

When the task has finished, click Search again to refresh the list. You'll now see updated statuses showing whether each statement was successfully auto-reconciled.

To view or edit the details of a statement, simply double-click it to open.

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Manage Statements

When you click into a statement you will see different details and actions for managing that statement.

Action buttons

• Reconcile: This is how you can manually mark a statement as reconciled. For a statement to be reconciled, the invoice total value and the closing value must balance.
• Auto-reconcile: This runs the task for Lentune to check all the invoices on the statement match the invoices in Lentune.
• More:
  • Delete statement
  • Mark statement as invoice (use this for invoices that have been incorrectly marked as statements, and it will move it back to the invoice check screen)
  • Mark selected invoice as no statement required (this will remove the selected invoice from showing in the statement invoice list)

 

Statement details
At the top of the screen is the information Lentune has extracted from the statement. The PDF of the statement will appear on the right side of the screen for your reference. All invoices for that supplier will be listed on the bottom left.

Invoice total:

• The invoice total is calculated by the sum of all the invoices that have been assigned to that statement.
• To assign invoices to the statement, you can either manually tick or untick the relevant invoices or click Assign Current Month to select all invoices from that statement’s month.
• When invoices are assigned, the Invoice Total will automatically update.

Closing:

• The closing value is the total value of the statement.
• You can manually update the closing balance if needed. This is useful if Lentune has picked up the wrong number from the PDF, or if you want to adjust the balance to exclude invoices that aren’t — and won’t be — processed in Lentune.
• You can use the notes field if you want to keep a record internally of any manual changes you made.
  
  

Manually Reconcile
If the invoice total matches the closing total, the difference will show as 0.00. This means the statement is balanced and ready to be reconciled. Click Reconcile to complete the process. The statement will then update to show a Reconciled status. You can reconcile a statement even if some invoices haven’t been processed yet. You’ll see a message confirming this, and the status will show as Reconciled but not Fully Processed until all invoices are complete. Once they’re processed, the status will update to Reconciled.

To continue working with other statements, click the Search tab to return to the list.

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Watch the Video 

Prefer to watch the video? Nathan takes you through the process.

 

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Last updated: 12 September 2025