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Approve Expense Claims

Once an expense claim is submitted, it needs to be approved by an approver.

Overview

After the expense claim is created, all details have been added and has been submitted, it can be approved by the approver so the expense can be processed correctly.

 

Approve Expense

Start by navigating to Expenses > Approvals. All submitted expenses that you have permission to view and approve will be displayed. Select the user whose expenses require approval, and their expenses will appear on the right-hand side of the screen.

If you need to edit any expenses, double-click on the expense, update the relevant fields, and click Save. Once ready, select the expenses you wish to approve by checking the box to the left of each expense line, then click Authorise Selected. These expenses will then be sent to the process screen for your accounts team to export to your accounting software.

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Last updated: 05 January 2026