Process and Batch Authorized Expenses

Overview

Process and Batch Approved Expenses

Authorize and Batch Simultaneously

FAQs

Overview

Approved expenses can be batched and processed from the Expenses screen by selecting the relevant expense cards and creating a batch. Batch details, including analysis and payment dates, are confirmed before exporting to the accounting system. Users with the appropriate permissions can authorise and batch expenses in a single step, providing a faster, more streamlined workflow for approval and export.

Process and Batch Approved Expenses

1. Start at Expenses > Process.
2. Select the Expense Card Group and/or Branch you require, or leave these fields blank for all Users expenses to be displayed. You can process expenses for only one Expense Card Group per batch.
3. Check to select the Expense card you wish to process from the list on the left.
4. The authorised expenses for these selected Expense Cards will be displayed on the right.
5. Tick to select the expenses you wish to batch and process from the list on the right.
6. Click Create batch. This takes you to the batch screen. The Code and Description for the batch are automatically generated. You can edit these if necessary.
7. Enter the Analysis date and Payment date.
8. Click Save and close.
9. Next, you're taken to the Expense Batch screen.  Click Export Analysis to export the information to your accounting package. Depending on which accounting package you use, the information will either be sent straight through from Lentune, or a file will be exported for you to import into your accounting package.

Authorize and Batch Simultaneously

If you have the appropriate authority, you can approve and batch expenses at the same time.

1. Start at the Expenses > Approval screen:
2. Click the down arrow beside the Authorise button and select Authorise and batch selected expenses. This will take you directly to the New Batch screen for seamless processing.
3. The Code and Description for the batch will be generated automatically, and is editable if required.
4. Enter the Analysis date and Payment date.
5. Click Save and close.
6. Now, you're taken to the Expense Batch screen. Click Export Analysis to send the batch across to your integrated accounting system.

FAQs

Q: Where can I find previous batches? 

A: From the expenses modal in Lentune, you can go to Batches and search and review previous batches. 

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Last updated: 5 January 2026