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Complete a Project in Lentune

When you finish a project, these quick steps will help you confirm every cost, complete every claim, and make sure your reporting is accurate — giving you a clear picture of how your project performed and reliable data for future planning.

Download the PDF checklist here.

Step 1: Complete your committed costs
Step 2: Invoice your final claim and release retentions
Step 3: Edit your cost to complete
Step 4: Mark the project as completed

 

Step 1: Complete your committed costs

Before finalising claims, make sure all your committed costs are accurate and complete.

  • Go to your project’s Purchase Orders, and review whether there are any purchases that still need to be paid, or any that are still awaiting goods. You can change the status of a PO to Completed to set committed PO costs to $0.

  • If you have Subcontract Orders, check that all lines are certified and no work remains. Release any subcontract retentions.

Why it matters:
This confirms there aren’t any outstanding goods or subcontract work you haven’t been invoiced for — so you won’t get any surprise costs after the job is done.
It also gives you a clear picture of your true cost to complete, so you can accurately update forecasts.

 

Step 2: Invoice your final claim and release retentions

Once you’ve confirmed your commitments, it’s time to finalise your revenue.

  • Claim all head contract and variation amounts.

  • Create a final claim to release retentions (if applicable).

Why it matters:
Ensures all project revenue has been claimed and no money is left behind.

 

 

Step 3: Edit your cost to complete

After completing your claims, update your Cost to Complete to reflect the true project outcome.

  • If any cost codes still show a remaining budget, update the Cost to Complete to $0.

  • Keep in mind that once forecasts are manually edited, Lentune stops automatically recalculating the Cost to Complete. It’s best to do this after all costs are finalised.

When the Cost to Complete is updated:

  • WIP reduces to $0.

  • Forecast margin (revised contract value − total cost at completion) increases.

  • Gross margin (total claimed − total spent) should now match the forecast margin.

  • Variance (revised budget − total cost at completion) will show:

    • $0 if spent exactly as budgeted

    • Positive ($) if underspent

    • Negative ($) if overspent

Why it matters:
Gives you clear, final project margins and accurate reporting for close-out.
You’ll have a reliable source of truth on project profitability, plus insights into where you over- or underspent — helping you plan smarter budgets and resource allocation for future projects.

 

 

Step 4: Mark the project as completed

Once all costs and claims are finalised, close the project to keep your workspace organised.

  • Update the project Status to Completed to remove it from your active project list.
    This will also prevent any further costs being added to the project.

  • (Optional) Set the project to Inactive to hide it from menu dropdowns when allocating cost to projects.

Why it matters:
Keeps your project list tidy and makes it easier to compare past and current projects — helping you plan future work with confidence and clarity.

 

Download the PDF checklist here.