Admins can set up Lentune to automatically create draft time sheet entries for public holidays — reducing manual input and missed time sheet entries.
Configure Time Sheet Manager Settings
Overview
Lentune can automate the creation of draft time sheet entries for public holidays. To set this up, admins can enable the feature in Time Sheet Manager, then assign a public holiday entry type, and link each user group to the correct set of holidays. This helps ensure time sheets are accurate and aligned with payroll.
Configure Time Sheet Manager Settings
- In the main navigation, go to the Settings tab, and select Time Sheet Manager.
- Within the Time Sheet Manager, tick Auto Create Public Holiday Entries.
- Search for the relevant default public holiday time sheet entry type.
- You can create a new entry type called Public Holidays from this screen by clicking the + icon. This article explains time sheet entry types in more detail.
- If you are creating a new entry type, ensure you tick the box that marks this as a leave type.
- Once you have selected the relevant entry type, save and close.
Assign Public Holidays to User Groups
- In the main navigation, go to the Settings tab, and select User Groups
- Search for and select the user group. Double click to edit it.
- In the Working days area, search for an existing definition, and edit it by clicking the pencil icon
, or create a new one by clicking the + icon. - Go through and tick the applicable holidays (don’t forget about regional holidays!).
- Once you have selected the applicable holidays, save and close.
FAQs
Q: When does Lentune create a public holiday entry?
A: Lentune will automatically create a DRAFT public holiday entry if a user has logged at least one regular time sheet entry in that pay period. For example, if a user logs hours for December 21–24, a DRAFT entry for Christmas Day will be automatically created.
Q: Where do I find these entries?
A: Go to Approve Time Sheets, and untick “Show just my approvals” to see all draft entries. Approvers can double-click a public holiday entry to submit it on behalf of the user.
Q: Why wasn’t a public holiday entry created?
A: If no regular entries haven't been created for the same pay period, Lentune assumes the public holiday isn’t needed and skips it.
Q: I updated my settings and added entries, but it’s still not working. Why?
A: The setting only applies to future public holidays. It doesn’t backfill current or past periods—you’ll need to enter those manually.
Q: What if a public holiday entry was deleted?
A: Deleted entries aren’t regenerated automatically. You’ll need to recreate them manually.
Q: What if project and cost codes are required on time sheets?
A: You can assign a default “empty” project or cost code to use for public holidays.
Q: Why can’t I find the entry under Leave Requests?
A: Public holidays are added as time sheet entries, not leave requests. Check the Time Sheets section instead.
Still need a hand? We’re happy to help - send us an email at support@lentune.com.
Last updated: 30 July 2025