Time Sheet Entry Types

Time entry types allow you to distinguish different types of time entry.

Introduction

Create a new Time Sheet Entry Type

Adding a Time Sheet Entry Type to a User

Mark a Time Sheet Entry Type as Inactive

Introduction

The use of Time sheet Entry types helps you manage your employees' time and ensure that you are processing worked hours, overtime and accrued sick leave correctly.

You can distinguish the different types of time that your staff work and code each Time entry type to match your payroll software.

Some commonly used time entry types include: 

• • Normal time
  • Overtime
  • Double time 
  • Sick leave
  • Labour time

You can export a blank template for Time Sheet Entry Types, or export all existing Time Sheet Entry Types to an XLXS file, then edit and re-import it instead of manually entering Time Sheet Entry Types. Read Import Time Sheet User Groups and Time Sheet Entry Types to learn how to do this. 

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Create a new Time Sheet Entry Type

• Start at Timesheets > Entry Types. The existing Time sheet Entry types will be displayed. 
• Click New Time Sheet Entry Type.
• Enter a Code and Description.
• Enter a General ledger code if required.
• Leave: Check this field if this is a code for any kind of leave entry. When this field is ticked, the next two options to be displayed.
• Confidential: Check this field if this is a confidential leave type. Refer to Confidential Leave Requests for more information.
• Visible for time sheet entry: Check this field if this Entry type should display for all Time sheet Users to see. This can be used for Entry Types such as Leave. This allows Users to add Time Sheet entries, e.g. for Leave, in the normal Time sheet entry area. If unchecked, only Users with the Security Role of Time Sheet Admin can see it. In that case, Users can add Leave requests only from the Leave Request menu.
• Click Save and close.
• Click Save and Close again to return to the list screen.

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Adding a Time Sheet Entry Type to a User

Now you can assign the new Entry Type to the Time sheet users if you want to make this Entry Type the default for any user.

• Start at Timesheets > User.
• Select the User you wish to edit.
• Go to the Time sheet user tab.
• Select the required Time sheet entry type from the dropdown list.
• Click Save and Close.

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Mark a Time Sheet Entry Type as Inactive

If you don't want an Entry Type to be used in the future, you can mark it as Inactive.

• Go to Timesheets > Entry Types and select the Entry Type that you wish to edit.
• In the Active field, click No.
• Click Save and Close.

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Last updated: 6 March 2024