Manage Time Sheet Entry Types

Time sheet admins can add or manage time sheet entry types to make sure employees can log their time sheets or leave requests against the correct type

Overview

Create and Manage Time Sheet Entry Types

The Overtime Multiplier

Import and Export Time Sheet Entry Types

Overview

Time sheet entry types help you manage what type of time an employee has worked (for example, normal time or overtime) or what type of leave they are requesting (for example annual leave or sick leave). We can use this feature to make sure that we capture the right entry type to match with your payroll software. We can also set what entry types are visible in specific areas of Lentune, and if a multiplier is required for project costing.

Create and Manage Time Sheet Entry Types

• In the time sheets modal of Lentune, Select Entry Types from the left hand menu. The existing Time sheet Entry types will be displayed. 
• Click New Time Sheet Entry Type to create a new one, or double click on an existing line to edit.
• Set the entry type to active or inactive.
• Enter a Code and Description.
• Enter a General ledger code if required.
• Leave: Tick this field if this is an entry type for leave entry. When this field is ticked, the following three options can be set:
  • Confidential: Tick this field if this is a confidential leave type. Refer to Confidential Leave Requests for more information.
  • Visible for time sheet entry: Tick this field if this Entry type should display for all Time sheet Users to see on their time sheets. This allows Users to add Time Sheet entries for Leave, in the normal Time sheet entry area. If unticked, only Users with the Security Role of Time Sheet Admin can see it. In that case, Users can add Leave requests only from the Leave Request menu.
  • Override default All Day hours the default duration of an all-day leave entry is taken from the User group that is set on the user that is submitting the leave entry. If there is no default day duration, Lentune assumes a default day is 8 hours long. If you want to customise the length of this particular leave entry type day, you can enter the length of that day here
• Overtime multiplier: If you require multiplication of the cost rate of a user, based on the time sheet entry type, you can set the multiplication value here. Leave the Overtime multiplier value empty if no multiplication is required.

The Overtime Multiplier

When a user submits a time sheet, Lentune calculates the spent cost for that user based on the Cost rate set for the user. The overtime multiplier lets you set a multiplication of that cost rate rate, based on what time sheet entry type is used.

For example: If your trades person has a Cost rate rate of $40, and they log time with an entry type of "overtime with a multiplier of 1.5" The spent cost on your project go up by 1.5*$40 = $60 per hour.

The Spent cost for a time sheet entry is calculated when the time sheet is submitted and recalculated when the time sheet is processed.

Import and Export Time Sheet Entry Types

To get started with exporting and importing time sheet entry types, you can export a file containing the existing data, edit it and reimport your changes. Alternatively, you can export a blank template file for your Time Sheet Entry Types, edit it and reimport your changes.

You will find both features by clicking on the more actions button on the entry types page. The template for loading new time sheet entry types lives on the import page. If you want to update existing time sheet entry types by exporting and editing the list, make sure to leave the value of the entry type code unchanged. Lentune uses the code to determine if a line is a new entry, or if we are updating an existing one.

  Return to Top of Page

Last updated: 30 July 2025