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Invoice and Purchase Order Automation
Everything you need to know about purchase orders, invoices and statements.
Purchase Orders
- Raise a Purchase Order in the browser (+Video)
- Add a Purchase Order in the Lentune Mobile App (+ Video)
- Approving Purchase Orders
- Add a Packing Slip to a Purchase Order in the App (+ Video)
- Import Purchase Orders from a File
- Create Multiple Contact People for a Supplier to send Purchase Orders to
- Updating and Tracking Purchase Orders By Status Code
- Purchase Order Statement
- Delete lines from a Purchase Order
- Add a Purchase Order in the Browser
- Export Purchase Orders for multiple Branches, with Invoice values
Checking Invoices
- Check an Invoice for Approval (+ Video)
- Manually add an Invoice to your Invoice Automation
- Add invoice lines manually
- Add a New Supplier for incoming Invoices
- Linking an Email address with a Supplier for Invoice checking (+video)
- Check and Approve Invoices in one Step
- Check Invoice total against the Purchase Order total
- Status Codes of Invoices
- Set the Lentune Payment Terms for your Suppliers
- Invoice Automation email rules and linking Keywords
- Notify Lentune of Invoice Mismatch for Invoice Rules
- Import Invoice Lines
- Merge or Split Invoices
- Mark Supplier Invoices As Confidential
- Lock the Branch at Invoice check stage
- On-charge Supplier Invoices or Invoice Lines to your customer
- Alert Users that the Invoice Branch should not be changed
- Supplier with no Tax on their invoices
- Populate payable invoice line with linked Purchase Order line
- Check Bank Account Number for Payable Account while approving Invoices
- Accounting for one-off internal costs without an invoice
- An Introduction to the Invoice Automation process
- Add a message or email to a Payable Invoice
- Splitting Invoice Lines
- Viewing variations on invoice lines
- Advanced Filters for Invoice Check and Approve Screens
- Overview of the Invoice Checking Process
Approving Invoices
- Approve Invoices (+ Video)
- Send an invoice back to be re-checked
- Compare Invoice and Purchase Order Values
- Attach supporting documents to an Invoice
- Invoice Approval & Assigning Approvers at line level
- Assign or Remove a User to Approve Invoices for a Supplier
- Add Cost Codes from the Master Cost Codes list while approving invoices
- Unlink an Invoice Line from a Purchase Order
Statement Reconciliation
Invoice Automation Admin Functions
- Batching and processing invoices manually (+video)
- Checked for any invoices in a batch that failed to integrate
- Searching for an Invoice (+video)
- Reassign invoices for approval by Project
- Reverse Invoice Approval
- Reverse a Processed Invoice
- Update a processed invoice or invoice line
- Invoice Automation: Administration Dashboard
- Invoice Automation: Personal Dashboard
- Invoice Transaction Restriction Date
- Invoice Accrual Export Report
- Export Invoices to PDF in selected order
- Export Project Invoice variations
- Export and Email a file of invoice records
- Audit Logs: Invoice Automation System
- Supplier Price File Stock Item Search
- Price Discrepancy Auto Checking in Supplier Invoices
Invoice Automation Setup and Maintenance
- Add a General Ledger Account Code
- Your organisation email address for incoming invoices and how it imports invoices (+ videos)
- Re-establish Email Fetch Link for incoming Invoices
- Settings for Single or Dual Invoice Approval
- Setting up Gmail as the Email Source to fetch your Invoices
- Scheduled task to send invoices to Lentune Payables and mark them as processed
- Set default Branches for the Invoice Dashboard
- Default General Ledger Against Cost Code can be set at Project or Cost Type levels
- Scheduled Import of Supplier Price Files
- Managing Payable / Supplier Branch Accessibility
- Setup CSV File mapping in Lentune
- Supplier Price Files (Payable Accounts)
- Some settings for Invoice Automation
- Customise Reminder Emails for Approvers of assigned Payable Invoices and Payable claims
- Going Live with Lentune: Reminders & Tips
- Purchase Order Module Settings
- Invoice Automation Purchase Order messages can be global or specified by Company
- Adding terms and conditions to Purchase Orders
- Accept or Reject Purchase Orders in Email to your Supplier
- Add Names and Email addresses for Communications