Setting up your Head Contract with a Project, a Customer and Cost Codes and Adding Trade Summary lines.
Introduction
While you are setting up your new Head Contract, you can add the Project, assign the Cost codes from the Master cost code list, and add the new Receivable Account, all without leaving the Head Contract.
If any of these codes are already set up, you can select them from the dropdown lists for the relevant field.
The Code for the Head Contract itself is created automatically using the Prefix as set up in Head Contract Payment Claims Settings and the next available number. The Description for the Head Contract is composed of the Project description and the Customer name/description.
Watch the Video 
Prefer to watch the video? Matt takes you through the process to create a Fixed Price Contract:
Workflow to Add a new Head Contract
You can set up everything you need from the Head Contract screen. The articles linked to the headings below show an example to set up the Head Contract, add a new Project, add or select a Receivable Account and then add your Trade Summary Lines. Then add Cost Codes and Budgets and assign them to the Trade Summary Lines.
Additional information can be added under Retentions, Labour Charge-out rates, Variations, On-site/off-site materials, and supporting documents.
Note: If your Lentune system is integrated to Xero, the Receivable Accounts can be pulled in from Xero.
↔
Tip: You can only create one Head Contract for a Project Code.
1. Add a Head Contract
This is the agreement of payment schedules for the project that you have created with your customer. You may have only one Head Contract for a Project. The Code for a Head Contract is created automatically from the Prefix in your settings and the next available number.
Here you can:
-
-
Add Trade Summary lines to the Head contract and edit them.
-
Assign Cost Codes and Budgets.
- Assign the Cost Codes to the Trade Summary Lines.
-
To read details about adding a new Head Contract, click Add a Head Contract for your Payment Claim.
2. Add Trade Summary Lines
The next step in setting up your Head Contract is to add the Trade Summary lines.
When you save the new Head Contract, you are taken to the Contract lines screen where you can add the detail lines for the Head Contract. A default line called Default line for unassigned cost codes has been created automatically.
Click here to read the details about Adding Trade Summary Lines to your Head Contract.
3. Add Cost Codes and Budgets
When you have added your Trade Summary lines to your Head Contract, you can add the Cost Codes. This can be done by adding each Cost Code manually or by importing from Master Codes to your Project.
You can then add Budgets to the Cost Codes, and assign the Cost Codes to the appropriate Trade Summary Lines.
Click here to read about Adding Cost Codes and assigning them to the Trade Summary Lines.
What's next?
When you have gone through this workflow, you will have set up the Head Contract, complete with a Project, a Customer and the Trade Summary Lines with Cost Codes and Budgets.
More information that you can add to your Head Contract is covered in these articles:
- Adding Retention Percentage Levels to your Head Contract
- Labour Charge-out Rates for Cost Plus Contracts
- Contract Variations to your Head Contract
- Recording On-site / Off-site materials for your Project
- Add Supporting documents to your Head Contract
Need more help? We’re here! We hope our article was helpful! If you need more info or want to connect, drop us an email at support@lentune.com.
Thank you. We love to hear from you!
Last updated: 13 February 2024